Prove every vehicle was road-ready before it started work.
The Taxi Checklist & Photo Record system allows drivers to complete daily vehicle inspections directly through the Driver App, creating a digital audit trail of vehicle condition, safety checks and compliance records before work begins.
Protect your drivers, protect your business and maintain complete visibility across your fleet.
Move Beyond Paper Vehicle Checks
Most operators still rely on paper inspection sheets, WhatsApp photos or verbal confirmation that vehicles are safe to operate.
The problem is simple.
When an incident occurs, there is often no evidence showing the vehicle was inspected before it went on the road.
Mission Control solves this by digitising the entire process.
Drivers complete inspections through the Driver App, submit photographs and confirm vehicle condition before accepting work.
Every submission is stored against the driver, vehicle and inspection record for future reference.
- Driver
- Vehicle
- Inspection record
Daily Vehicle Safety Checks
Before a driver starts work, they can be required to complete a vehicle inspection checklist.
Operators decide which checks are required.
Typical inspections include:
- Tyres & tread depth
- Vehicle exterior condition
- Vehicle cleanliness
- Lights & indicators
- Brakes
- Mirrors
- Seat belts
- Accessibility equipment
- Wheelchair restraints
- First aid kit
- Fire extinguisher
- Fuel levels
- Dash cameras
- Safety equipment
- Interior condition
Each check can be marked as passed, failed or requiring attention.
- Passed
- Failed
- Requiring attention
Photo-Based Verification
A picture is better than a tick box.
Drivers can be required to submit photographs alongside inspections.
Examples include:
- Front of vehicle
- Rear of vehicle
- Vehicle registration plate
- Interior condition
- Passenger seating
- Wheelchair equipment
- Damage reports
- Fuel gauge
- Odometer reading
This creates visual proof that inspections were completed and helps reduce disputes when vehicle damage is reported later.
Inspection History
Create A Complete Inspection History
Every inspection is recorded automatically.
Operators can review:
- Inspection date
- Driver
- Vehicle
- Checklist responses
- Submitted photos
- Failed checks
- Follow-up actions
- Compliance status
- Inspection history
Instead of relying on paper records, everything is stored digitally and available within Mission Control.
Early Warning
Identify Problems Before They Become Incidents
Vehicle issues rarely appear overnight.
Small problems often become larger operational issues when they go unnoticed.
This allows problems to be addressed before they impact passengers or contracts.
The Taxi Checklist system helps operators identify:
- 01Vehicle damage
- 02Tyre wear
- 03Broken lights
- 04Interior issues
- 05Safety equipment problems
- 06Accessibility equipment failures
- 07Cleaning requirements
- 08Maintenance concerns
Audits
Built For Compliance & Audits
For operators working with councils, schools, healthcare providers and corporate contracts, vehicle inspections are often part of contract compliance requirements.
The Taxi Checklist & Photo Record system creates a structured audit trail that demonstrates:
- Vehicles were inspected
- Drivers completed checks
- Issues were identified
- Actions were recorded
- Maintenance concerns were escalated
This helps operators prepare for:
- Council audits
- Contract reviews
- Insurance investigations
- Health & safety reviews
- Operator licence reviews
- Compliance inspections
Compliance
Link Inspections To Compliance
The checklist system works alongside MyRide's wider compliance framework.
Inspection failures can trigger:
- Operator alerts
- Maintenance reviews
- Vehicle suspension
- Follow-up inspections
- Compliance tasks
- Management notifications
This helps ensure unsafe vehicles are identified before receiving bookings.
Damage Reporting Made Simple
Drivers can report issues directly through the inspection process.
Examples include:
- Scratches
- Bodywork damage
- Interior damage
- Tyre issues
- Mechanical concerns
- Accessibility equipment problems
Operators receive visibility immediately, reducing disputes and improving maintenance planning.
Fleet Visibility
Fleet Visibility From Mission Control
Managers can see inspection activity across the entire fleet.
Monitor:
- Completed inspections
- Outstanding inspections
- Failed inspections
- Vehicle issues
- Photo records
- Compliance status
- Inspection trends
- Fleet health
Instead of chasing drivers for paperwork, everything is visible from one dashboard.
Who It Is For
Perfect For
Taxi Operators
Ensure vehicles meet operational standards every day.
Home-to-School Operators
Demonstrate vehicle safety and safeguarding compliance.
Healthcare Transport Providers
Maintain high vehicle standards for vulnerable passengers.
Corporate Transport Operators
Protect service quality and contract performance.
Airport Transfer Fleets
Maintain vehicle presentation and cleanliness standards.
Operator Benefits
What This Gives Operators
Stronger Compliance
Create a digital record of vehicle inspections.
Better Audit Readiness
Access historical inspections instantly.
Reduced Risk
Identify vehicle issues before they become incidents.
Improved Fleet Standards
Maintain consistency across all vehicles.
Protection Against Disputes
Use photographic evidence when investigating incidents or damage claims.
Greater Operational Visibility
Monitor fleet condition from one platform.
Comparison
Replace paper vehicle checks with a complete audit trail.
Capability
Inspections
Evidence
Audits
Records
Visibility
Maintenance
Traditional Vehicle Checks
Paper forms
No photo evidence
Difficult audits
Manual filing
Limited visibility
Reactive maintenance
MyRide Taxi Checklist
Digital inspections
Photo verification
Full audit trail
Automatic records
Fleet-wide dashboard
Proactive issue identification
Know the condition of every vehicle before it starts work.
Digitise inspections, collect photographic evidence and create a complete audit trail across your fleet.