Skip to content
myRide
Book a Call

Give your customers complete control over their travel.

MyRide allows businesses to manage employees, travel policies, approvals, spending, billing and reporting from a single platform.

Whether you're transporting five employees or five thousand, business customers gain complete visibility over their travel activity while operators reduce administration and increase account retention.

Book a DemoSee Business Accounts In Action
N

Northbridge Group

Account active
Spend this month
£12,830
+8.2%
Journeys
412
+31
Credit available
£7,170
of £20,000

Recent journeys

View all
WWWade Warren£64.20Completed
BCBessie Cooper£18.40Live
CHCourtney Henry£22.9014:30
EHEsther Howard£12.6016:05

Approval needed

Routed to you
WW

Wade Warren · Executive

Head Office to LHR T5 · 22:40

£64.20
Over £50Airport transfer
Decline Approve

Modern Business Travel Starts With Self-Service

Most transport operators still onboard account customers using PDFs, account forms, emails and manual administration.

  1. A customer requests an account.
  2. Your team creates it.
  3. Your team adds users.
  4. Your team updates permissions.
  5. Your team manages billing.
  6. Your team runs reports.

MyRide removes this process entirely.

Business customers can create and manage their own account through your Business Portal, reducing office workload while improving the customer experience.

Business Account Onboarding

Create An Account In Minutes

New business customers can register directly through your website or booking portal.

  • No account forms.
  • No manual setup.
  • No back-office administration.

Businesses can:

  1. 1Create their account
  2. 2Add company details
  3. 3Add billing information
  4. 4Apply for credit facilities
  5. 5Add departments
  6. 6Invite employees
  7. 7Set travel policies
  8. 8Start booking immediately

The entire process is self-service and fully automated.

Create your business account

Step 3 of 8

Billing information

Billing email

accounts@northbridge.example

Invoice frequency

Monthly

PO reference

NB-2026-114

Apply for a credit facility

Requested limit £20,000

BackContinue
Employee Management

Employees

48 people
AllSalesOperationsFinanceExecutive
  • CH

    Courtney Henry

    Sales · Travel Manager

    Active
  • WW

    Wade Warren

    Executive · Employee

    Active
  • BC

    Bessie Cooper

    Operations · Approver

    Active
  • EH

    Esther Howard

    Finance · Finance Manager

    Active
  • JW

    Jenny Wilson

    Sales · Employee

    Invited

Add employee

Name

Kristin Watson

Department

Sales

Cost centre

CC-2041

Send invite

Control Travel Across The Organisation

Businesses can manage employees directly through their account.

Administrators can:

  • Add employees
  • Remove employees
  • Assign permissions
  • Create departments
  • Allocate cost centres
  • Manage travel access
  • View booking activity
  • Monitor spending

This allows organisations to maintain control while giving employees a simple booking experience.

Role-Based Permissions

Roles & permissions

6 roles
SeeApproveManage
Account Owner
Travel Manager
Department Manager
Finance Manager
Approver
Employee

Assign role

EH

Esther Howard

Finance

Role

Finance Manager

Can see all spend and manage invoices. Cannot approve journeys.

Different Levels Of Access

Not every employee should have the same permissions.

MyRide allows businesses to assign roles based on responsibility.

Typical roles include:

  • Account Owner
  • Travel Manager
  • Department Manager
  • Finance Manager
  • Employee
  • Approver

Each role controls what users can see, approve and manage within the platform.

Approval Workflows

Approval rules

Before dispatch

  • Journeys over £50

    Routes to Approver

  • Executive travel

    Routes to Travel Manager

  • Airport transfers

    Routes to Department Manager

  • Out-of-hours travel

    Routes to Approver

Approval needed

Routed to you
WW

Wade Warren · Executive

Head Office to LHR T5 · 22:40

£64.20
Over £50Airport transfer
Decline Approve

Control Travel Spend Before It Happens

For many organisations, not every booking should be approved automatically.

MyRide supports configurable approval workflows.

For example:

  • Journeys over £50 require approval
  • Executive travel requires approval
  • Airport transfers require manager approval
  • Out-of-hours travel requires authorisation

Bookings are automatically routed to the correct approver before dispatch.

This helps businesses control costs while maintaining flexibility.

Departments & Cost Centres

Spend by department

October

£12,830

Across 6 departments and 14 cost centres

  • Sales£4,920
  • Operations£3,840
  • Finance£2,280
  • Executive£1,790

Booking #48213

08:15

Piccadilly to Spinningfields

Department
Sales
Project
Q4 client visits
Location
Manchester
Cost centre
CC-2041

Track Travel Across The Business

Travel costs often need to be allocated to specific teams, projects or departments.

MyRide allows organisations to assign bookings to:

  • Departments
  • Projects
  • Locations
  • Cost Centres
  • Business Units
  • Teams

Every booking can be categorised and reported against the correct part of the organisation.

This simplifies internal reporting and expense management.

Credit Facilities & Account Billing

Invoices & statements

30-day terms
  • INV-1043October£12,830Open
  • INV-1042September£11,960Paid
  • INV-1041August£10,410Paid

Download statement

Credit facility

Approved

£7,170

available of £20,000

Outstanding balance £12,830

Remove The Need For Employees To Pay

Business customers can operate entirely on account.

Employees book. The business receives the invoice.

  • No receipts.
  • No reimbursements.
  • No expense claims.

Businesses can:

  • Apply for credit facilities
  • View invoices
  • Download statements
  • Review outstanding balances
  • Monitor account activity
  • Track spending trends

Everything is available through the portal.

Corporate Travel Policies

Travel policy

Sales team

  • Approved vehicle types

    Saloon, Estate, Executive

  • Maximum spend

    £80 per journey

  • Permitted travel times

    06:00 to 22:00

  • Approved locations

    Offices, stations, airports

  • Department budget

    £5,000 a month

Outside policy

A journey at 23:15 is outside permitted travel times. It has been sent for authorisation.

Awaiting Travel Manager

Create Rules Around Travel

Different organisations have different requirements.

MyRide allows businesses to create travel policies that automatically guide booking behaviour.

Examples include:

  • Approved vehicle types
  • Maximum spend limits
  • Permitted travel times
  • Approved locations
  • Department budgets
  • Authorisation requirements

The result is better control without creating friction for employees.

Real-Time Travel Visibility

Journeys today

Live
Upcoming
18
Live
4
Completed
386
Cancelled
6
  • BC

    Bessie Cooper

    Office to Airport T2

    8 min
  • WW

    Wade Warren

    Station to Head Office

    17 min

Department spending

This week
  • Sales£4,920
  • Operations£3,840
  • Finance£2,280
  • Executive£1,790

Know Who Is Travelling And When

Businesses gain visibility across every booking made through their account.

Monitor:

  • Upcoming journeys
  • Live journeys
  • Completed journeys
  • Cancelled journeys
  • Employee travel activity
  • Department spending
  • Travel trends
  • Account performance

Managers no longer need to request reports from operators.

Everything is available in real time.

Reporting & Insights

Journey volumes

Last 12 months

4,816+18%

NovFebMayAugOct

Export report

Report

Cost Centre Analysis

Period

October

CSVPDFExcel
Export

Turn Travel Data Into Business Intelligence

The Business Portal provides reporting across:

  • Spend by Department
  • Spend by Employee
  • Journey Volumes
  • Airport Transfers
  • Contract Usage
  • Booking Trends
  • Approval Activity
  • Cost Centre Analysis
  • Carbon Reporting
  • Travel Performance

Reports can be exported and shared internally.

Built For Every Type Of Organisation

  • Corporate Travel

    Manage employee travel across multiple locations.

  • Healthcare Providers

    Control patient and staff transport activity.

  • Education

    Manage travel for staff, students and departments.

  • Hotels

    Arrange guest transfers with central billing.

  • Cruise & Tourism

    Manage transport for customers, guests and groups.

  • Government & Local Authorities

    Control travel across multiple departments and services.

Large Accounts

Ready for accounts with hundreds of staff and dozens of departments.

Hospitals, councils and large employers run travel differently from a small office. These are the tools that keep an account that size with you.

Overview

This monthLast month
Bookings
612+8%
Completed
58796%
Spend ex VAT
£14,280+5%
Miles
6,940+3%

By department

4 of 6 with trips

AccountBookingsSpend
Head office214£4,980
Outpatients176£4,110
Estates128£3,020
Finance94£2,170
Total612£14,280

  • A monthly overview, without the spreadsheet

    Bookings, completed and cancelled trips, spend, mileage, chargeable waiting and how people booked, each compared with the period before. A parent account sees every department beneath it, and you choose which staff can open it.

  • Hundreds of staff in one upload

    Import staff from a CSV or Excel file. Every row is checked before anything is added, problems are listed row by row, and people already on your system are linked rather than added twice.

  • One person, several businesses

    Someone who books for more than one company shows every business they belong to. Your team can jump between them, or remove one, without leaving the page.

  • Booking options for each business

    A list of purchase order numbers to pick from, ride types shown without prices, trip history hidden, and a reason asked for whenever a booking is cancelled. Switch on only what that account needs.

Why Businesses Love MyRide

Most transport providers simply offer account billing. MyRide provides a complete travel management platform.

Businesses gain:

  • Greater visibility
  • More control
  • Reduced administration
  • Faster onboarding
  • Employee self-service
  • Centralised billing
  • Approval workflows
  • Real-time reporting
  • Travel policy management

This makes your transport service significantly more valuable and harder to replace.

What This Gives Operators

  • Faster Account Onboarding

    Business customers can onboard themselves.

  • Less Administration

    Reduce manual setup and account management.

  • Stronger Customer Retention

    Embed your service into the customer's travel workflow.

  • Higher Account Value

    Offer more than just transport.

  • Better Reporting

    Give customers access to data without generating reports manually.

  • Competitive Advantage

    Compete with larger corporate travel providers through technology.

Traditional Account Setup vs MyRide Business Accounts

Traditional Account Setup

  • Paper account forms

  • Manual user creation

  • Static billing

  • Email approvals

  • Limited reporting

  • Operator-managed administration

MyRide Business Accounts

  • Self-service onboarding

  • Employee self-management

  • Real-time account visibility

  • Automated workflows

  • Live dashboards

  • Customer self-service

Give your customers more than an account. Give them a travel management platform.

Allow businesses to manage employees, approvals, billing, reporting and travel policies from one connected system.

Book a DemoExplore Business Accounts